How much does gym management software cost?

How do gym apps charge?

There are four ways, and the one an app uses matters more than its starting price.

• By members. Zen Planner, Gymdesk, TeamUp and GymMaster cost more as your gym fills up. A good month can move you into the next price.
• By location. Mindbody starts at $79 a month for each location.
• Free, with a bigger card fee. PushPress has a free plan and makes its money on every card payment instead.
• One flat price. ohelloo Work is the same price at 40 members or 400.

What do the popular gym apps cost?

US prices from each company’s own pricing page, checked October 30, 2026, month to month.

• Zen Planner: $99 to $289 a month on its Studio plan, by active members. Essentials adds a website for $198 to $388, and Ultimate is $348 to $538.
• PushPress: free with a 4.99% + 30¢ card fee, Pro $159 a month (2.89% + 30¢) or Max $229 (2.75% + 30¢). Texts and a website are Grow, $329 a month more.
• Gymdesk: $75 a month up to 50 members, $100 up to 100, $150 up to 150 and $200 up to 250, using Gymdesk Payments. Each is $25 to $40 more with your own card processor.
• TeamUp: $189 a month for 101 to 200 active customers. Its page shows only one tier at a time, so check yours there.
• GymMaster: $89 a month up to 100 members, $129 up to 400 and $209 up to 1,300. With 24/7 door access it’s $129, $169 and $249.
• Mindbody: from $79 a month per location. Its other plans don’t show a price.

What would a 120-member gym pay?

Here’s an example gym, not a real one: 120 active members paying $100 a month by card, so $12,000 a month through the app.

• Zen Planner Studio: $229 a month.
• Gymdesk: $150 a month with Gymdesk Payments, or $175 without.
• GymMaster Advanced: $129 a month, or $169 with door access.
• TeamUp: $189 a month.
• PushPress Free: $0 a month, but 4.99% + 30¢ on $12,000 of payments is about $635 a month in card fees. At Stripe’s standard 2.9% + 30¢ it would be about $384, so “free” costs about $250 a month more.
• ohelloo Work in Get booked: $79 a month, the same if you grow to 300 members. Card fees are Stripe’s own rate, about $384 here, and ohelloo adds nothing.

Card fees are usually the biggest number on the bill, bigger than the app. Several gym apps don’t publish their card rate at all, so ask for it in writing before you sign.

What costs are easy to miss?

• A branded member app: $39 a month on Zen Planner, $97 on PushPress, $100 on Gymdesk, and $150 a month plus $450 to set up on GymMaster.
• A website: Zen Planner’s is $99 a month, and PushPress’s comes in Grow.
• More locations: Gymdesk charges $50 a month for each extra one, and Mindbody prices each location.
• Door access: software plus hardware, which is often quoted separately.
• The contract: Zen Planner, Gymdesk, TeamUp and GymMaster say no lock-in. Mindbody says the contract depends on the plan and cancelling may need notice, so read yours before you sign.
• Moving your members: getting saved cards from your old app depends on its payment company, so ask how it’s done before you switch.

Which pricing fits my gym?

• Under 50 members and you want to start cheap: Gymdesk Micro ($75), or ohelloo Work free for you and one helper.
• You run a 24/7 gym with key fobs: GymMaster, because it does the doors.
• You run CrossFit with workout tracking and leaderboards: PushPress or Zen Planner.
• You plan to grow and don’t want the bill to grow with you: a flat price.

What does ohelloo Work cost for a gym?

ohelloo Work is free to start for you and one helper, with 5% + 25¢ added to each online payment. Get booked, $79 a month, covers your whole team at any member count, with no ohelloo fee on payments, plus a simple website and your Google listing. It does memberships that charge the saved card each month, classes with waitlists, class packs, check-in, trainer session packs, late-cancel fees, waivers signed online, reminder texts and payroll, and an AI receptionist answers the calls you miss. It doesn’t do door access. We set it up for you and bring your members over, month to month, and your first 14 days are free.