ohelloo Work for studios · last checked October 20, 2026

What is good gym management software for a small gym?

By Omar, founder, ohelloo. We make ohelloo Work, so we’re one of the options here, not a neutral reviewer. Every other price is linked to its source at the bottom.

A small gym needs memberships that bill themselves, a class schedule, check-in that counts visits, trainer session packs and payroll, at a price that doesn’t jump as you grow. ohelloo Work is in Get booked, $79 a month for the whole team at any size with a website and your Google listing, or free to start. Zen Planner is $99 to $289 by active members, Gymdesk $75 to $200, TeamUp $119 to $379, and PushPress is free with a 4.99% + 30¢ card fee or $159 to $229.

Most gym apps price by member count, so the bill rises as the gym fills. Here is what each one charges.

What ohelloo Work does for a studio today

Everything here works in Work now, for your whole team. Checked against the app on October 20, 2026.

Classes with a set number of spots, an instructor and weekly repeats
A waitlist that fills itself: when someone cancels by text or from their link, the first person waiting gets the spot and a text
Your class schedule online: clients book a spot from their phone with their name and mobile, no account or app
Clients pay as they book, bring a friend and check themselves in from their phone
Memberships and class packs: checking someone in takes a visit, so there’s nothing to ring up
Memberships that charge the saved card each month, try again when a card fails, warn before a card runs out, and pause
An intro offer, one per new person, claimed when they book
One-on-one sessions and trainer session packs, with deposits and a reminder text they answer
Late-cancel and no-show fees on classes as well as sessions, on a paid plan
Class reminders the evening before (reply C to confirm), and a text to everyone booked when a class is cancelled
Waivers signed online before the first class, by a parent or guardian for under-18s
Instructor pay per class or per head, sub requests, and payroll with commission and tips
Several locations in one account
ClassPass and Wellhub, capped: you choose how many spots each class gives them, and their bookings are added to your roster (the automatic link is in progress)
Studio reports: attendance, who’s slipping away, and a win-back text
An AI receptionist answers the calls you miss and takes down what they want (100 calls a month on Get booked, $79 a month). It books them into a class too
A texting inbox, so you text clients back and forth from your ohelloo number
Tap to Pay: take a card on your phone at the front desk, with no card reader to buy
Your website and Google listing too: Get booked ($79 a month) adds a simple website, your Google listing set up and a text back to every missed call; Get regulars ($299) builds a full website with booking in it and keeps your Google listing fresh

Gym apps by what they charge

US prices from each company’s own pages, checked October 20, 2026.

App	Price	Card fees	Contract	Good for
Zen Planner	$99 to $289 a month by active members	Not published	Month to month	Martial arts and CrossFit
PushPress	Free, Pro $159 or Max $229 a month; Grow (texts, website) $329 more	Free plan 4.99% + 30¢; Pro 2.89% + 30¢; Max 2.75% + 30¢	Renews by itself; cancel 30 days before	CrossFit and strength gyms
Gymdesk	$75 (up to 50 members) to $200 (up to 250); $50 a location	2.9% + 30¢ and $5 a month	Month to month	Martial arts and small gyms
TeamUp	$119 (up to 100 active) to $379 (501 or more)	Stripe or GoCardless, nothing added	No contract	Group-class gyms and bootcamps
GymMaster	$89 to $209 by members; with 24/7 door access $129 to $249	Not published	No contract, 30 days’ notice	Open-all-hours gyms with door entry
Glofox	$275, $375 or $625 a month (its price page)	Not published	Monthly or yearly	Franchises and class gyms
Mindbody	Starter from $79 per location	Not published	12 to 36 months	Studios that want its marketplace
ohelloo Work	$0 to start, or Get booked at $79 a month for the whole team	Stripe’s own rate: 2.9% + 30¢ for a card, 1% for a bank payment, and Tap to Pay on your phone at 2.7% + 15¢ with no card reader to buy. ohelloo adds nothing on Get booked	None. Month to month, cancel any month	Small gyms and trainers who want one flat price

Zen Planner, PushPress and ohelloo Work

	Zen Planner	PushPress	ohelloo Work
A 120-member gym	$229 a month	Free with 4.99% + 30¢ card fees, or $159	Get booked, $79 a month
Price as you grow	Rises with active members	The same plan; card fees grow with sales	The same at any size
Answering the phone	Not on its pricing page	An AI assistant on Pro and Max; not on calls	An AI receptionist answers the calls you miss and takes down what they want (100 calls a month on Get booked, $79 a month). It books them into a class too
Contract	Month to month	Renews by itself	None. Month to month, cancel any month

US prices before tax, from the sources at the bottom, last checked October 20, 2026. Prices change, so check before you buy.

Which should you pick?

GymMaster, if

You run a 24/7 gym and need door access
You price by member count anyway

PushPress or Zen Planner, if

You need workout tracking and leaderboards for CrossFit

ohelloo Work, if

You want one price however big you get
You run classes and personal training together
You want the phone answered and the move done for you

Start ohelloo Work free, or talk it through with Omar first. We move your studio over for you, and can time it to your old app’s renewal date.

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Questions

How much does gym management software cost?

For a small gym, from $75 to $289 a month on apps that price by member count (Gymdesk, Zen Planner, TeamUp), free with higher card fees (PushPress Free), or $79 a month flat for the whole team on ohelloo Work’s Get booked, with a website and your Google listing. What a 120-member gym pays on each.

Does ohelloo Work do door access?

No. Members check in at the desk or check themselves in from their phone, and checking in takes a visit from their membership or pack. For 24/7 door entry, GymMaster and others connect to door hardware.

Can personal trainers sell session packs?

Yes. Sell a pack of sessions; each session booked uses one, with a deposit and a reminder text.

Can you move my studio over?

Yes, and we do it for you at no charge. Download your client list from your old app, and we bring it in, put in each person’s visits left on their pack or membership, and set up your classes and prices with you on a call. Saved cards come over where your old app’s payment company allows it, and everyone else gets a link to add their card again. Keep your old app running until you’re ready.

Do my clients pay a fee?

Only on the free plan, and only when they pay online: 5% + 25¢, shown as an online booking fee before they pay. You can pay it for them instead. On Get booked ($79 a month) nothing is added to what your clients pay, and a card costs Stripe’s own 2.9% + 30¢.

Is there a contract with ohelloo Work?

No. The free plan has no monthly price at all, and Get booked, $79 a month for the whole team, is month to month with your first 14 days free. Cancel before a month ends and you don’t pay for the next one.

Sources

Last checked October 20, 2026. Owner reviews are single voices, said in our own words; click through to read them. Spot something out of date? Email omar@ohelloo.com and we’ll fix it.

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