ohelloo Work for studios · last checked October 20, 2026

What software should a small Pilates studio use?

By Omar, founder, ohelloo. We make ohelloo Work, so we’re one of the options here, not a neutral reviewer. Every other price is linked to its source at the bottom.

A Pilates studio needs a class schedule with a set number of reformers, packs and memberships, an intro offer, late-cancel rules and a waitlist that fills spots. ohelloo Work runs classes, packs, memberships and a waitlist, free to start or $79 a month for every instructor on Get booked, and clients pick their reformer when they book. Mindbody has pick-a-spot from its Accelerate plan, priced by quote; Arketa, Momence and Mariana Tek price on a call.

Reformer classes are small and full, so every late cancel costs you. Here is how the apps compare.

What ohelloo Work does for a studio today

Everything here works in Work now, for your whole team. Checked against the app on October 20, 2026.

Pick-a-spot: clients choose their reformer, bike or mat when they book
Classes with a set number of spots, an instructor and weekly repeats
A waitlist that fills itself: when someone cancels by text or from their link, the first person waiting gets the spot and a text
Your class schedule online: clients book a spot from their phone with their name and mobile, no account or app
Clients pay as they book, bring a friend and check themselves in from their phone
Memberships and class packs: checking someone in takes a visit, so there’s nothing to ring up
Memberships that charge the saved card each month, try again when a card fails, warn before a card runs out, and pause
An intro offer, one per new person, claimed when they book
One-on-one sessions and trainer session packs, with deposits and a reminder text they answer
Late-cancel and no-show fees on classes as well as sessions, on a paid plan
Class reminders the evening before (reply C to confirm), and a text to everyone booked when a class is cancelled
Waivers signed online before the first class, by a parent or guardian for under-18s
Instructor pay per class or per head, sub requests, and payroll with commission and tips
Several locations in one account
ClassPass and Wellhub, capped: you choose how many spots each class gives them, and their bookings are added to your roster (the automatic link is in progress)
Studio reports: attendance, who’s slipping away, and a win-back text
An AI receptionist answers the calls you miss and takes down what they want (100 calls a month on Get booked, $79 a month). It books them into a class too
A texting inbox, so you text clients back and forth from your ohelloo number
Tap to Pay: take a card on your phone at the front desk, with no card reader to buy
Your website and Google listing too: Get booked ($79 a month) adds a simple website, your Google listing set up and a text back to every missed call; Get regulars ($299) builds a full website with booking in it and keeps your Google listing fresh

Pilates studio apps, side by side

US prices from each company’s own pages, checked October 14 and 20, 2026.

Price, card fees and contract

App	Price (their own pages)	Card fees	Contract	Watch out for
Mindbody	Starter from $79 a month per location; Accelerate and Ultimate by quote	Not published: a percentage plus 10¢ to 30¢ a payment	12, 24 or 36 months, renews by itself, 30 days’ notice	Keeps 20% of a new client’s first purchase from its app (up to $30)
Arketa	Individual $49 a month, paid yearly; studio plans by quote	Stripe’s 2.9% + 30¢, plus 3% to Arketa on the Individual plan	No long-term commitment	Owner app rated 2.9 on iPhone (43 ratings); Trustpilot 2.8 from 6
Momence	Not published: a quote after a call	3.9% + 30¢ online, by our maths from its own example (a $60 sale nets $57.36)	Set in your contract; cancel after the date it names	Support complaints on Trustpilot (August and September 2026)
Mariana Tek	Not published: a quote after a demo. First 3 months free when you switch	Stripe’s standard rate, nothing on top (its FAQ)	Renews for 12 months unless you cancel 60 days before; leaving early costs the months left	Hidden price; owners report 3-year terms and a setup fee near $3,000
Walla	Core $299 or Pro $599 a month, for each location. Branded app $149 a month + $500, texting $100, Google profile $149, website $199	2.7% + 5¢ in person (its own comparison page); online not published	Monthly; some add-ons have a 3-month minimum	Expensive for one small studio once the add-ons are in
OfferingTree	$120, $180 or $250 a month ($100, $150 or $225 paid yearly); solo from $26	3.4% + 30¢ online, 3.2% + 5¢ in person	Cancel any time, 14-day trial	Branded app $100 to $120 a month and texting $25 to $30 more; automatic late-cancel fees only from the $180 plan
ohelloo Work	$0 to start, or Get booked at $79 a month for the whole team	Stripe’s own rate: 2.9% + 30¢ for a card, 1% for a bank payment, and Tap to Pay on your phone at 2.7% + 15¢ with no card reader to buy. ohelloo adds nothing on Get booked	None. Month to month, cancel any month	No app in the app stores: members add your class page to their home screen instead

Moving in, who owns it, and what it’s good for

App	Setup and moving in	Owned by	Good for
Mindbody	Free onboarding; a bulk data export when you leave costs extra	Playlist (merged with EGYM in 2026)	The Mindbody app marketplace and ClassPass bring new faces
Arketa	Done for you; most studios live within 4 weeks	Independent	A branded app in your own name, instructor pay, AI chat
Momence	An onboarding specialist for eligible studios, typically 2 to 4 weeks	Xplor (majority owner Advent International), with Mariana Tek	Yoga, Pilates and dance; a waitlist that fills itself; per-head pay; video
Mariana Tek	5 to 8 weeks, with weekly calls	Xplor (majority owner Advent International), with Momence	Busy boutique chains that want a polished branded app
Walla	Free and self-guided, or $429 for a full move	Independent	An easy front desk, instructor pay, automatic no-show fees
OfferingTree	Free move, 1 day to 4 weeks	Independent (“not owned by private equity”)	Independent yoga and Pilates studios; a website is included
ohelloo Work	Done for you, $0. We bring your clients over from your old app’s spreadsheet and put in the visits left on each pack and membership, and saved cards, copied where your old app’s payment company allows it, with a re-enter link for the rest	ohelloo LLC, a small independent company. You talk to Omar, who runs it	Small studios and trainers who want one flat price with the phone, texts and website in it

Mindbody, Arketa and ohelloo Work

	Mindbody	Arketa	ohelloo Work
Price for a small studio	Starter from $79; pick-a-spot from Accelerate, by quote	$49 for one person; studios by quote	$0 to start, or Get booked at $79 a month for the whole team
Pick your reformer	Accelerate and up	Yes	Yes, included
Late-cancel fees on classes	Charged by itself, as a fee or a used visit	A cancellation policy is part of its setup	Yes, on a paid plan
Answering the phone	AI Concierge on Ultimate	AI chat, not calls	An AI receptionist answers the calls you miss and takes down what they want (100 calls a month on Get booked, $79 a month). It books them into a class too
Contract	12 to 36 months	No long-term commitment	None. Month to month, cancel any month

US prices before tax, from the sources at the bottom, last checked October 20, 2026. Prices change, so check before you buy.

Which should you pick?

Mindbody or Arketa, if

You want a branded app as well as pick-a-spot
You’re happy to price it on a call

ohelloo Work, if

You want one flat price and no contract
You want the phone answered and clients texted
You want pick-a-spot without a top plan

Start ohelloo Work free, or talk it through with Omar first. We move your studio over for you, and can time it to your old app’s renewal date.

Start free Book a call

Questions

Can clients pick their reformer in ohelloo Work?

Yes. Set up your room once, and clients choose their reformer, bike or mat when they book.

Can I charge for late cancels?

Yes, on a paid plan: set your window and fee, and it applies to classes and one-on-one sessions.

How much does Pilates studio software cost?

Mindbody starts at $79 a month per location; Arketa and Momence price on a call; OfferingTree is $120 to $250 a month. ohelloo Work is free to start, or Get booked at $79 a month for the whole team, with a website and your Google listing.

Can you move my studio over?

Yes, and we do it for you at no charge. Download your client list from your old app, and we bring it in, put in each person’s visits left on their pack or membership, and set up your classes and prices with you on a call. Saved cards come over where your old app’s payment company allows it, and everyone else gets a link to add their card again. Keep your old app running until you’re ready.

Do my clients pay a fee?

Only on the free plan, and only when they pay online: 5% + 25¢, shown as an online booking fee before they pay. You can pay it for them instead. On Get booked ($79 a month) nothing is added to what your clients pay, and a card costs Stripe’s own 2.9% + 30¢.

Is there a contract with ohelloo Work?

No. The free plan has no monthly price at all, and Get booked, $79 a month for the whole team, is month to month with your first 14 days free. Cancel before a month ends and you don’t pay for the next one.

Sources

Last checked October 20, 2026. Owner reviews are single voices, said in our own words; click through to read them. Spot something out of date? Email omar@ohelloo.com and we’ll fix it.

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