Guide · last checked
Vagaro pricing for a fitness studio: what classes cost
Vagaro started with salons and does classes too: capacity, a waitlist and memberships are on every plan. Here is a studio’s bill, line by line.
A 4-instructor studio on Vagaro
Vagaro’s own prices first. The add-on prices Vagaro doesn’t publish come from a Vagaro reseller’s list (October 20, 2026), so treat them as a guide.
| Line | A month | Where the price is from |
|---|---|---|
| Vagaro, one location with 1 calendar | $30 | Vagaro |
| 3 more instructor calendars | $30 | Vagaro |
| Check-in app | $10 | Vagaro |
| Forms and waivers | $10 | A reseller |
| Texting | From $20 | A reseller |
| Website (MySite) | $20 | A reseller |
| Online cart | $10 | A reseller |
| Live stream | $10 | A reseller |
| Total | About $140 | Before card fees; a branded app is $100 to $200 more |
Fees on each payment
| Vagaro | |
|---|---|
| Card tapped or dipped | 2.6% + 10¢ (under $4,000 a month) |
| Card typed in | 3.5% + 19¢ |
| A brand-new client from Fill My Books | 20% of their booking (5% for an existing client); you choose to turn it on |
What studio owners say
- Pilates owners say they can’t set class late-cancel fees or stop clients cancelling after a cut-off (r/pilates, August 2026).
- An App Store review says the owner got no alert when someone joined a waitlist, for years (May 26, 2026).
- Owners like that US support is easy to reach.
Vagaro and ohelloo Work
| Vagaro | ohelloo Work | |
|---|---|---|
| 4 instructors, with check-in | $70 a month, about $140 with the usual add-ons | Get booked, $79 a month for the whole team, or free to start |
| Cut of new clients | 20% of a brand-new client’s booking with Fill My Books | None. A client who finds you on Google or your website is yours |
| Card fees | 2.6% + 10¢ tapped, 3.5% + 19¢ typed in | Stripe’s own rate: 2.9% + 30¢ for a card, 1% for a bank payment, and Tap to Pay on your phone at 2.7% + 15¢ with no card reader to buy. ohelloo adds nothing on Get booked |
| Late-cancel fees on classes | Owners say it’s hard to set up | Included, on a paid plan |
| Answering the phone | Not on its pricing page | An AI receptionist answers the calls you miss and takes down what they want (100 calls a month on Get booked, $79 a month). It books them into a class too |
US prices before tax, from the sources at the bottom, last checked October 20, 2026. Prices change, so check before you buy.
Which should you pick?
Vagaro, if
- You run a salon or spa that also has a few classes
- You want the Vagaro marketplace to bring new clients
ohelloo Work, if
- Classes are your main business and you have several instructors
- You don’t want a charge for each instructor or each add-on
Start ohelloo Work free, or talk it through with Omar first. We move your studio over for you, and can time it to your old app’s renewal date.
Start freeBook a callQuestions
How much does Vagaro cost for a fitness studio?
$30 a month plus $10 for each instructor’s calendar, up to 7, so $60 for 4 instructors and $90 for 7 or more. The check-in app is $10 more, and forms, texting and a website are add-ons.
Does Vagaro do classes?
Yes: class capacity, a waitlist and memberships are on every plan. Owners say class cancellation rules and late fees are its weak spot.
What is Vagaro’s Fill My Books fee?
20% of a brand-new client’s booking and 5% of an existing client’s, if you turn it on.
Can you move my studio over?
Yes, and we do it for you at no charge. Download your client list from Vagaro, and we bring it in, put in each person’s visits left on their pack or membership, and set up your classes and prices with you on a call. Saved cards come over where your old app’s payment company allows it, and everyone else gets a link to add their card again. Keep your old app running until you’re ready.
Is there a contract with ohelloo Work?
No. The free plan has no monthly price at all, and Get booked, $79 a month for the whole team, is month to month with your first 14 days free. Cancel before a month ends and you don’t pay for the next one.
Sources
Last checked October 20, 2026. Owner reviews are single voices, said in our own words; click through to read them. Spot something out of date? Email omar@ohelloo.com and we’ll fix it.
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